Automate Invoice Payable Processes
We provide flexible, scalable Purchase Invoice Processing services to meet the most straight-forward requirement through to fully integrated Workflow and e-invoicing solutions. All services are delivered via a variable cost structure to ensure you only pay for what you need and to help you you maximise the investment of your existing ERP system.
Our solutions work with all ERP systems and virtually any volumes of invoices. Our existing clients individual volumes range from 20,000 to 500,000 invoices per year.
Our services can be tailored to meet your specific needs and requirements our solution can be broken up into 4 sub sections:
1. Digital Archiving. – Invoices and supporting information such as Purchase Orders, and GRN’s are scanned, indexed and made available online via our OneView Document Management application. Here invoices are held online in PDF format for 7 years and can be emailed to other users as required.
Fully Inclusive Monthly service fees range from £1,200 for 15,000 documents each month.
2. Invoice Scanning and Data Capture - e-docs UK deliver services to eliminate the requirement for AP teams to manually key and verify their Supplier Invoices. This takes account of both EDI and paper formats. Invoices are received via a PO Box to our Hoddesdon Service Centre where processing is completed with scanning and data capture technology applied. Once all fields are verified, the invoice image, header, line item data and cost codes are returned via secure FTP for automated release in to a Workflow or Accounting system. Service Level agreements are provided to guarantee the highest levels of data quality and accuracy.
3. Invoice Workflow and Matching. – Many organisations wish to provide greater control and visibility over Purchasing and Invoice Processing activities. By automatically matching Invoices with PO’s and GRN’s and enabling comprehensive Workflow capability for Exception Handling, e-docs UK helps its customers meet these objectives. This solution includes the features of our Invoice Scanning and Data Capture service whilst combining ‘best of breed’ Workflow software. These services are delivered via a fully hosted solution and priced per Invoice processed fully inclusive of Software, Services and Support.
4. Outsourced Exception Handling. – Building on the third solution above, e-docs UK provides a service for Invoice processing and Exception Handling for non matched Invoices and those requiring approval. The Workflows are strictly defined by the client but executed by e-docs UK staff based in Hoddesdon. For a fixed price per invoice, we utilise these Workflows to ensure all Invoice exceptions are managed as smoothly and cost effectively as possible. Regardless of Invoice format, paper or EDI, e-docs UK controls the data quality, thereby improving the first time match and improving efficiency. This results in fewer exceptions, reduced Invoice processing costs whilst delivering the overall control and visibility needed across the Invoice lifecycle.
We are an ISO9001: 2000 registered company and are also registered with the Data Protection Agency. We currently operate to 23 different British and International Standards for our industry the latest of which is BS ISO/IEC 27002:2005 which is the Code of Practice for legal admissibility and evidential weight of information stored electronically.